Case Study: How TeamLynQ Improved Team Communication & Compliance

Cal-Waste Case Study

How Cal-Waste Streamlined Driver Compliance with TeamLynQ's DVIR Solution

About Cal-Waste Solutions
Cal-Waste Solutions (CWS) is a leader in zero-waste management, committed to operational excellence, safety, and regulatory compliance. With a fleet of trucks operating daily, ensuring drivers complete their Driver Vehicle Inspection Reports (DVIRs) is critical for fleet safety, liability reduction, and regulatory adherence.

The Challenge

Ensuring DVIR Compliance Without Complexity

CWS needed a simple, efficient, and cost-effective solution to ensure that drivers complete their pre-trip and post-trip DVIRs. Existing in-cab systems on the market were expensive and overloaded with unnecessary features like GPS tracking, media uploads, and complex communication tools.

Rather than adopting a one-size-fits-all platform, CWS sought a targeted solution—a “surgical tool”—to address one essential issue: real-time DVIR compliance tracking.

Key issues included:

Lack of real-time communication

Field teams had difficulty receiving timely updates on new safety procedures, project changes, or urgent notifications.

Compliance challenges

Tracking whether workers acknowledged safety updates or submitted required compliance reports was a manual, time- consuming process that often led to errors.

Decentralized reporting

Field technicians submitted photos and reports via email or paper forms, creating inefficiencies and increasing the likelihood of lost data.

Cal-Waste Solutions needed a platform that could integrate communication, compliance tracking, and real-time updates, all while being accessible to their remote teams across multiple locations.

The Solution: TeamLynQ Implementation

CWS partnered with TeamLynQ to implement a simple, structured, and cost-efficient DVIR compliance system using SMS-based forms. The goal was to provide drivers with a fast and intuitive way to confirm inspections, reducing compliance gaps without requiring additional hardware or complex integrations.

Key features utilized by Cal-Waste:

Scheduled Reminders

Drivers receive an SMS at the start and end of their shift prompting them to complete their DVIR.

Quick Form Completion

The driver is guided through a structured, mobile-friendly form—scrolling through key inspection points.

Acknowledgment Tracking

Drivers confirm completion with a simple Yes/No or report specific mechanical concerns.

Incident Reporting

If an issue is flagged (e.g., brake failure, hydraulic leak), the system escalates the report to supervisors.

Compliance Logs

Every response is time-stamped and archived, providing audit-ready records for compliance tracking

Results

The Results: Improved Efficiency, Fleet Safety, and Compliance

Within the first few weeks of adopting TeamLynQ, Cal-Waste saw significant improvements in communication, safety compliance, and overall team efficiency.

90% DVIR completion rate

Drivers were completing inspections more consistently

12-minute average inspection time

Ensuring compliance without disrupting workflow

Instant issue reporting

Mechanical concerns were escalated immediately.

Reduced liability exposure

Time-stamped records provided legal protection

Conclusion

Conclusion: The Future of Cal-Waste with TeamLynQ

By focusing on a precise and effective solution, CWS was able to ensure compliance, enhance fleet safety, and reduce operational risk—without the complexity or cost of traditional in-cab systems.

Looking ahead, StreamTech plans to expand their use of TeamLynQ’s features, including advanced data analytics and custom integrations, to further optimize field operations and continue delivering high-quality service to their clients.

Next Steps: Expanding the System to More Areas

Encouraged by early success, CWS is now scaling TeamLynQ’s SMS compliance system to more drivers and additional operational areas. The platform’s flexibility allows for customization, including brake performance inspections and other safety measures, to meet CWS’s evolving needs.

💡 “This approach is simple, effective, and scalable. It ensures compliance without unnecessary complexity—exactly what we needed.” – Joel Corona, Chief Business Development Officer

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